| December 3-5, 2008 ~ Scottsdale, AZ
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All sessions and activities will be held at the Chaparral Suites,
5001 N. Scottsdale Road Scottsdale, AZ 85250.
Ryan White Data Report Pre-Session*
December 3, 2008
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8:00 – 11:00 a.m.
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Introduction to the RDR (optional)
A basic review of the data report, terminology, and reporting responsibilities.
Ryan White Data Support Team
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11:00 a.m.– 12:30 p.m.
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Lunch
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Ryan White HIV/AIDS Program Annual Data Report Training*
December 3, 2008
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7:00 a.m. – 12:30 p.m.
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Registration
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12:30 – 1:00 p.m.
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Welcome and Introductions
Robert Mills, Ph.D., Health Statistician, HIV/AIDS Bureau
Harry R. Day, Ph.D., Project Director, WRMA/CSR Ryan White Data Support Project
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1:00 – 1:30 p.m.
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HAB’s Utilization of Ryan White Data
A discussion on the purpose of the RDR and HAB’s use of the data collected.
Robert Mills, Ph.D.
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1:30 – 2:45 p.m.
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Overview of the 2008 Ryan White Data Report
A general overview of the data report, with a particular focus on the changes in the 2008 report. Participants will work on a Case Study and will have their knowledge of the RDR tested in a fun, interactive, group activity.
Ryan White Data Support Team
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2:45 – 3:00 p.m.
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Break
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3:00 – 4:00 p.m.
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Overview of the 2008 Ryan White Data Report (continued)
Group Activity: Jeopardy
An exercise to test grantees’ knowledge of the data report.
Ryan White Data Support Team
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4:00 – 4:45 p.m.
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Electronic Handbooks Overview
An introduction to the Electronic Handbooks (EHBs), covering topics such as system registration and navigation.
Elisa Peet, Supervisor, HRSA HAB Post Award Data Collection Systems
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4:45 – 5:00 p.m.
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Wrap-up & Day One Evaluation
Harry R. Day, Ph.D.
Robert Mills, Ph.D.
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5:00 – 6:00 p.m.
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EHBs Registration (optional)
A chance to register in the EHBs, with staff on hand to walk grantees through the process.
HRSA Call Center Staff
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Ryan White HIV/AIDS Program Annual Data Report Training* (continued)
December 4, 2008
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7:00 – 8:00 a.m.
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Registration
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8:00 – 8:30 a.m.
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Welcome and Introductions
Robert Mills, Ph.D., Health Statistician, HIV/AIDS Bureau
Harry R. Day, Ph.D., Project Director, WRMA/CSR Ryan White Data Support Project
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8:30 – 9:30 a.m.
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Ryan White Data Report Web System: An Overview and Walk-Through
An introduction to the Web system, covering topics such as system registration and navigation.
Elisa Peet, Supervisor, HRSA Call Center
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9:30 – 10:30 a.m.
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Data Validation, Submission, and Verification
A review of the different types of validation checks; and how to resolve common data errors, how the submission process functions, and what to expect during data verification.
Ryan White Data Support Team
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10:30 – 10:45 a.m.
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Break
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10:45 a.m. – noon
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Data Validation, Submission, and Verification (continued)
Group Activity: Broken Ryan White Data Report
An exercise to give grantees hands-on experience with reporting data. Grantees will learn how to properly interpret validation warnings and errors as well as how to identify and correct errors using actual data. Each table will have a laptop. Participants will work together to fix their errors and submit their report. After they are given the solution to the exercise, participants will be able to ask any other questions about the report.
Ryan White Data Support Team
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noon – 1:30 p.m.
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Lunch
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1:30 – 3:30 p.m.
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Grantee Panel Discussion
Strategies associated with the successful submission of the Ryan White Data Report as well as the unique issues faced by each type of grantee (Part A, B, C, D, and Multiply- Funded)
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3:30 – 3:45 p.m.
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Wrap-up & Day Two Evaluation
Harry R. Day, Ph.D.
Robert Mills, Ph.D.
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3:45 – 4:00 p.m.
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Break
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Generating the Ryan White Data Report with CAREWare*
December 4, 2008
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4:00 – 5:00 p.m.
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Generating the Ryan White Data Report with CAREWare*(optional)
A basic demonstration of how to use CAREWare, HAB’s free software application for managing and monitoring HIV care, to report and submit Ryan White data.
John Milberg, M.P.H., Health Scientist, HIV/AIDS Bureau
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Introduction to the Ryan White HIV/AIDS Program Services Report*
December 5, 2008
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8:00 – 8:15 a.m.
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Welcome to Day Three
Robert Mills, Ph.D., Health Statistician, HIV/AIDS Bureau
Harry R. Day, Ph.D., Project Director, WRMA/CSR Ryan White Data Support Project
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8:15 – 9:00 a.m.
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RSR Data Collection Plan: Vetting Project Overview and Findings
An overview of the process used to vet the proposed client-level data collection and reporting system with stakeholders, including key findings from the vetting process, highlighting feedback received from grantees and others on the proposed system’s operational plan, data elements, implementation timeline, and proposed technical assistance. The presenter will also discuss HAB’s modifications in response to those data gathered through the vetting process and will introduce the system’s revised data elements and definitions that will be effective as of January 2009.
Robert Mills, Ph.D.
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9:00 – 9:45 a.m.
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RSR Data Collection Plan: Systems Operations Details
An overview of plans for making the client-level data collection system operational beginning January 2009, including a look at each of the system components: grantee-level, provider-level and client-level. The presenter will also introduce the details regarding the design and implementation of a Unique Client Identifier (UCI). Other topics covered in this session will include the procedures for submitting data to HAB, the data reporting schedule, other reporting requirements, and technical assistance that will be provided to grantees as part of the transition to the new system.
Michael Dols, HRSA HAB Post Award Data Collection Systems
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9:45 – 10:15 a.m.
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RSR Data Collection Plan: RSR Systems Operation Demonstration
This session will provide grantees with a hands-on experience using a Pilot version of the RSR system. The presenter will give a demonstration of the system and then lead the grantees grouped at tables through an exercise in which they complete the grantee web form and a corresponding provider form, including the client level data XML file upload.
Michael Dols
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10:15 – 10:30 a.m.
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Wrap-up & Day Three Evaluation
Harry R. Day, Ph.D.
Robert Mills, Ph.D.
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AIDS Drug Assistance Program (ADAP) Quarterly Report Session*
December 5, 2008
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10:30 a.m. – 1:00 p.m.
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ADAP Quarterly Report Training: Data Instrument and Reporting on the Web*
Sam Ndubuisi, Ph.D., HIV/AIDS Bureau
Elisa Peet, Supervisor, HRSA Call Center
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1:00 - 2:00 p.m.
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Lunch (provided)
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